You can create custom policies to match your organisation's attendance rules. Use the following sections to understand the attendance settings available to you.
You can find these settings under Admin Section > Setup Policies > Attendance > Shifts.
Shift Timings
Shift Type
1. Start Time-End time: Choose this if you have a fixed start and end-time e.g. 9.30am - 5.30pm.
2. Pre-shift and post-shift duration: You can further define how early before the start time, and how late after the end-time, an employee can punch-in / punch-out.
3. Working Hours: Choose this if you have fixed hours e.g. 9 hours a day with a flexible start-time and end-time.
Attendance Configuration:
1. Allow multiple punch-in punch-out.
Select this option if you need the employees to record every time they leave or enter the office premises. This is useful when you want to record breaks such as lunch, to determine the attendance status. This can be set up by keeping the Single Punch In option disabled from the applicable Shift.
2. Consider breaks in Calculation
If set, allows you to reduce the total working hours by the break duration. It requires Allow multiple punch-in punch-out to be activated.
3. Grace in Working Hours
It is grace minutes that are added to the total hours worked by an employee in a day (only if the employee hours worked are less than the total working hours). In other words, it is the number of minutes an employee can work less in a day for a given number of times in a month.
Example:
Attendance Policy:
Shift Start Time |
Shift End Time |
Grace Duration Allowed |
Number of days grace allowed (in mins) |
If grace exceeded by 3 days, then | Recurring |
---|---|---|---|---|---|
09:00 AM | 06:00 PM | 15 minutes | 3 days | Mark Half Day | Off |
- Grace duration allowed: It is the duration in minutes the employees can work less in a day.
- Number of days grace allowed: Number of days the employee is allowed to work less for the given number of minutes.
- If grace is exceeded by 3 days, then: Attendance status if Grace exceeded by the given number of days. In this example, attendance status will be Half Day when exceeded by 3 days.
Employee Attendance:
Punch In | Punch Out | Hours Worked |
09:10 AM | 06:00 PM | 8 hours 5 minute |
Explanation:
- Hours worked is 8 hours 50 minutes which is 10 minutes short of the total working hours i.e. 9 hours. However, as per Grace in Working Hours rules, Grace Duration will be added to the hours worked (only if there is a shortfall).
- In this example there is a shortfall of 10 minutes which can be completed by adding the Grace Duration. So, adding 15 minutes to 8 hours and 50 minutes fulfils the requirement of total working hours and 1 Grace is invoked and the employee is left with only 2 as per the policy mentioned in the example.
- But, if the shortfall is not fulfilled even after adding the Grace Duration, then Grace will not be invoked, and the attendance status will be marked as per other rules/calculations.
- A total of 3 such occurrences will exhaust the Grace allowances and from 4th occurrence onwards attendance status will be marked as Half Day if Recurring is off. If the Recurring option is on, then every 4th occurrence will be marked as Half Day.
- Options available when Grace is exceeded are as follows.
Mark Half Day, Mark Absent, Mark Present, Mark Early
Flexi Punch in Time
It is defined as the minutes an employee can punch in late to start the shift. Late Mark policy can be set up using Flexi Punch in Time.
Example:
Attendance Policy:
Shift Start Time |
Shift End Time |
Flexi Start Time |
Flexi duration allowed (in mins) |
Number of days flexi allowed |
If flexi exceeded by 3 days then |
If punch in time exceeded by 09:30 AM then |
Recurring |
---|---|---|---|---|---|---|---|
09:00 AM | 06:00 PM | 15 minutes | 15 minutes | 3 days | Mark Half Day | Mark Half Day | Off |
- Flexi Start Time → Flexibility (in minutes) in Shift Start Time for all days of the month, i.e. employees can punch in anytime between 09:00 AM and 09:15 AM and no action will be taken. If Flexi Start Time is 0, then employees must punch in on or before 09:30 AM to avoid a late mark. In the above example, employees can punch in till 09:15 AM.
- Flexi duration allowed (in mins) → It is the duration in minutes added on top of Flexi Start Time (in this example it is 15 minutes). Employees can punch in 15 minutes late as per the policy in the given example. In this case, employees can punch in till 09:30 AM.
- Number of days flexi allowed → It is the number of days late coming is allowed. In this example, employees can punch in between 09:15 AM and 09:30 AM 3 times in a month.
- If flexi exceeds by 3 days, then → It is the action taken when the employees exceed the flexibility for the given number of days. Options are Mark Half Day, Mark Absent, Mark Present, and Mark Early.
- If punch-in time is exceeded by 09:30 AM then → If employees punch in after 09:30 AM then attendance status will be directly marked as Half Day as shown in the above example.
Employee Attendance:
Sr. No. | Punch In | Remarks |
1 | 09:10 AM | No Action |
2 | 09:20 AM | 1 Flexi invoked - 2 are pending. |
3 | 09:35 AM | Late beyond flexi - directly Half Day |
Explanation:
- Example no. 1 → Punch-in time is 09:10 AM which is within the Flexi Start Time, hence no action will be taken.
- Example no. 2 → Punch-in time is 09:20 AM which is beyond the Flexi Start Time but within the flexi duration minutes (i.e. 09:15 AM - 09:30 AM). Therefore, 1 Flexi is invoked, and the employee is left with only 2 as per the policy mentioned in the example.
- Example no. 3 → Punch-in time is 09:35 AM which is beyond the Flexi duration allowed. Therefore, the attendance status will be directly marked as Half Day.
- As given in the example, a total of 3 such occurrences will exhaust the Flexi allowances and from 4th occurrence onwards attendance status will be marked as Half Day if Recurring is off. If the Recurring option is on, then every 4th occurrence will be marked as Half Day.
Location Master
You can use this to ensure that employees can only punch in / punch out from your office location, or any other location specified by you.
Kindly note that, for this to work, the employees will have to allow TeamNest to access their location on their browsers / mobile apps.
Setting up IP Master
You can use this to ensure that employees can only punch in / out from your office network or limit them to specific IP addresses.
Biometric Devices
If you would like to use biometric devices for punch-in / punch-out, you can import attendance logs from your device to TeamNest. To do this, add your biometric device information here.
You can now import your biometric logs from Admin Section > Utility > Biometric logs. The device will be available to process the data import.
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