You can create custom policies to match your organisation's attendance rules. Use the following sections to understand the attendance settings available to you.
You can find these settings under Admin > Setup Policies > Attendance.
- Start time-End time Choose this if you have a fixed start and end-time e.g. 9.30am - 5.30pm
- Pre-shift and Post-shift duration - You can further define how early before the start time, and how late after the end-time, an employee can punch-in / punch-out.
- Working Hours Choose this if you have fixed hours e.g. 9 hours a day with a flexible start-time and end-time
Allow multiple punch-in punch-out
Select this option if you need the employees to record every time they leave or enter the office premise. This is useful when you want to record breaks such as lunch, for determining the attendance status
Consider breaks in Calculation
If set, allows you to reduce the total working hours by the break duration. It requires Allow multiple punch-in punch-out to be activated
Allow grace period
- Grace duration - This defines the grace allowed to the employee i.e. the number of minutes late they can come and the number of minutes early they can leave before the allotted time
- Number of days grace allowed - This defines the maximum number of days in a month for which the grace is allowed. e.g. set it to 4 will allow 4 graces a month
- If grace exceeded by _ days - This defines if an employee punches in late after 4 graces, how should they be marked
- Half day
Use this to set how overtime should be defined
- Define above how many hours beyond the shift hours is overtime considered and the manner in which overtime is to be calculated. The three options are:
- Daily - above and beyond the daily shift duration. For e.g. your shift is 9 hours and you want to consider overtime only if an employee works beyond 10 hours, in this case set the duration to 1 hour
- Weekly - above and beyond the total number of working hours in the entire week
- Pay Period - above and beyond the total number of working hours in the whole month or whatever duration is set as your Pay Period. Your Pay Period is set as your Attendance Cycle in Admin > Setup Policies > Attendance > Timesheet Configuration. It is explained a little later in this article
- How do you Compensate Overtime:
- By Comp-off - Selecting this will increase your comp-off leave counter in multiples of 0.5 i.e. every time the overtime hours worked equals to half the shift duration the counter increments by 0.5. The employee can then apply for a compensatory off.
- By Encashment - Selecting this will provide data to compute the overtime to be paid in the payroll.
You can use this to ensure that employees can only punch-in / punch-out from your office location or from any other location specified by you.
You can search for your location by typing in the address. Once you have the right address click on Add. Use Timesheet Configuration to assign the added location to the employees.
For this to work, your employees will have to allow TeamNest to access their location on their browsers / mobile app
You can use this to ensure that employees can only punch-in / out from your office network or limit them to specific IP addresses.
Enter the IP address range, click on Add to save the setting. Use Timesheet Configuration to assign the added IP range to the employees
If you would like to use biometric devices for punch-in / punch-out, you can import attendance logs from your device to TeamNest. To do this, add your biometric device information here.
You can now import your biometric logs from Admin Section > Utility > Biometric logs. The device will be available to process the data import.
A Timesheet is a master set of all attendance rules that you can apply to a set of employees. It covers the following:
- Basic Policy
- Attendance cycle - Weekly / Bi-weekly / Semi-monthly / Monthly
- Start day of the attendance cycle
- Allow Attendance by - mobile / web / biometric / all
- Half day policy rule
- Choose Shift Timings
- Choose Overtime rule
- Round-off Rules
- Set Round-off rules
- Approval Rules
- Set auto-approval policy for regularisation requests
- Restriction Rules
- Set restriction rules for back-dated regularisation requests
- Set location restriction
- Set IP address restriction
Once you update these settings, your Timesheet is ready. You can now apply it to one or more employees via a Master Policy