Automated Leave Management System: The Ultimate Cheat Sheet On Attendance

Due to the Covid-19 pandemic, 70% of global firms are transitioning or have already transitioned to work-from-home and hybrid models. 

As a result, the global absence & leave management software market is expected to witness skyrocketing growth in the next 5 years. In fact, according to the latest research conducted by Facts and Factors, it’s expected to reach USD 953.86 Million by 2026 from USD 513.99 Million in 2020.

Source: https://www.fnfresearch.com/news/global-absence-and-leave-management-software-market

• But why a leave management solution? 
• Why not remain old-school and work it out in a notebook or Excel? 
• Why invest in a 360-degree solution when you have the option of managing it for free?

Here’s why: -

First things first, Excel is prone to errors! So that’s out the window. 

Now Comes the Important Part - Why a Leave Management Solution? 

A leave and absence management system is a one-stop solution to managing everything ranging from attendance, leaves, staffing needs on any given day, vacation planning, and more. It reduces the workload of managers by eliminating the tedious task of updating attendance every time someone comes in, knocks on the door in the morning or someone requests a leave. In addition, leave & attendance management in this new work-from-home and hybrid model has become all the more complicated yet imperative to understand and keep track of. 

There it is - now you know the importance of investing in a robust leave management system. Here’s what you must look for, and here’s what you get in an automated leave management system: -

1. Attendance Reporting At a Glance

Almost every leave management solution has an all-in-one dashboard with a built-in reporting module. By leveraging this, you can create interactive reports based on the acquired/collated data. 

And not just that, these reporting modules can be of various types ranging from employee-wise to department and company-wide reports so you can quickly analyze patterns and gain actionable insights. Simply put, you can appreciate those taking fewer leaves and are always on time and reprimand those who are fashionably late. 😄

2. Real-time Monitoring

An automated leave management system gives you complete access to employee data, ranging from accruals, leave balances, and alarms about those exceptional cases who take 4-5 days leave every month or always get sick on a Monday.

Moreover, this real-time access to employee leave and attendance data allows you to see who’s on the verge of exhausting their leave balance and who has not taken any leave and may need encouragement to take a vacation or a few days off. Furthermore, with full transparency into which employees have their leaves scheduled in the coming days, you can take steps to arrange shift coverage or temporary staff replacements.

3. NEVER Lose Track

Don’t be that boss who always asks, where’s Ashish today? Is he on leave?

A leave management system is not just about staying on top of your employee’s attendance and leaves for payroll; it’s also about managing and storing the paper trail. But what’s wrong with a good old-fashioned notebook? Or Excel? Aren’t spreadsheets technology-friendly?

• A pen and paper system can be lost during arranging-rearrange, office tidying, or perhaps someone spills coffee on it or takes it home accidentally and never returns it. 
• Managing and storing multiple spreadsheets on your computer can become very tedious very quickly, especially when you’re looking at years of attendance and leave management.

Moreover, today you may be a company of 30-50 employees. What if this number increases to, let’s say, 200 or 500 in the coming years? Then what? How many notebooks or spreadsheets are you going to maintain?

This is where a robust, cloud-based leave management system comes into play. With a technology-powered solution, you can store all the employee data in a dedicated record management system. The best part? It’s secure, it’s transparent, and it’s permanent. So, there’s no risk of ever losing track or tampering with it.

4. Super Accessible…But No Way to Get Around Without an Approval

You may be aware of the usual scenario wherein an employee enters the leave, and the manager approves it, right? Such a system always raises the question of data availability and security as unauthorized changes are possible, and users can get access to it easily.

This is where a robust leave management system can knock your socks off as it allows only authorized access to data. Here’s the best part - all interested parties will have access to the leave schedule, but only a few will have admin access (those who can approve or make changes), making it more secure and transparent.

5. Seamless Integration

• What if you don’t have to hire another resource to calculate payroll based on the number of leaves of an employee?

• What if there’s an automatic way to carry out this task, and your team doesn’t have to lift a finger?

That’s a leave management system for you. It automatically calculates the leaves per month for every employee, applies it to the total compensation, and calculates pay accordingly. So, if an employee has already exhausted the leave balance for the month and is entitled to a deduction, the leave management system will automatically take this into account and calculate the net compensation.

In addition, a leave management system can also help integrate this data with other platforms like Slack or Microsoft Teams. For instance, an employee can ask for leave using a Slack vacation tracker, and the manager can get updated on this via the same channel. Smooth, right?

TeamNest - The Ultimate Solution to Managing Employee Attendance & Leaves

TeamNest, a technology-friendly, cloud-powered platform, offers comprehensive HR solutions for small and medium-sized organizations. It’s a one-stop solution for all things HR. So, whether you need assistance with managing leaves, payroll, attendance, timesheet, staffing, or compliance, TeamNest has got you covered. 

So, what are you waiting for? The next time your Excel sheet gets hacked, or your attendance notebook gets stolen. Get in touch with a TeamNest expert and make your way to automated, error-free, and frictionless leave management TODAY!